Privacy Policy

Last updated: Jan 25, 2026 

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SWIS Regional Coordination (Ontario) (“we,” “our,” or “us”) is committed to protecting the privacy, confidentiality, and security of personal information. We respect the trust placed in us by our partners, stakeholders, and website visitors and handle personal information in accordance with applicable privacy legislation, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and relevant Ontario laws.

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This Privacy Policy explains how we collect, use, disclose, and safeguard personal information through our website and related activities.

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About SWIS Regional Coordination

SWIS Regional Coordination provides system leadership, collaboration, and capacity-building support to School-Based Settlement Workers in Schools (SWIS) programs across Ontario. Our work strengthens the consistency, quality, and impact of settlement services delivered in schools, ensuring newcomer students and families receive timely, responsive, and equitable support.

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Information We Collect

We collect only the personal information that is reasonably necessary to fulfill our organizational mandate and website functions.

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Information You May Provide Voluntarily

• Name

• Email address

• Organization or role

• Contact information

• Information submitted through contact forms, surveys, registrations, or feedback tools

 

Automatically Collected Information

When you visit our website, certain non-identifying information may be collected automatically, such as:

• IP address

• Browser type and operating system

• Pages visited and time spent on the site

• Referring website or link

This information is used for website functionality, analytics, and improvement purposes only.

 

How We Use Personal Information

We may use personal information to:

• Respond to inquiries or requests

• Share updates, resources, or communications relevant to our mandate

• Support collaboration and capacity-building activities

• Improve website performance and user experience

• Meet legal, regulatory, or reporting requirements

We do not sell, rent, or trade personal information.

 

Consent

By providing personal information through our website, you consent to its collection, use, and disclosure as described in this Privacy Policy. You may withdraw your consent at any time, subject to legal or contractual restrictions.

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Sharing and Disclosure of Information

We may share personal information only:

• With trusted service providers who assist us in website hosting, communications, or analytics (and who are required to protect your information)

• When required by law or authorized by a court or regulatory body

Personal information is shared only to the extent necessary and for purposes consistent with this policy.

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Protection and Safeguards

We take reasonable administrative, technical, and physical safeguards to protect personal information against loss, theft, unauthorized access, disclosure, copying, or modification.

Access to personal information is limited to authorized individuals who require it to perform their duties.

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Data Retention

Personal information is retained only as long as necessary to fulfill the purposes for which it was collected or to meet legal and accountability requirements. When no longer required, information is securely destroyed or anonymized.

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Third-Party Links

Our website may contain links to external websites. We are not responsible for the privacy practices or content of third-party sites and encourage users to review their privacy policies.

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Children and Youth Privacy

Our website is not intended to collect personal information directly from children. Any information related to newcomer students and families is handled through partner organizations and school systems in accordance with applicable privacy laws and agreements.

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Your Rights

You have the right to:

• Request access to your personal information

• Request corrections to inaccurate or incomplete information

• Ask questions about how your information is handled

Requests will be addressed in a timely and respectful manner.

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Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Updates will be posted on this page with a revised “Last updated” date.

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Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact: info@swisontario.ca